Human Resources Policy

ByDr. Mahmut GÜLERCE

Document Code: POL-HR
 Title: Human Resources Policy
 Version: v1.2
 Date: 2025-09-03
 Owner: HR Department
 Approved By: CEO
 Status: Draft
 Classification: Internal

1. Purpose

The purpose of this policy is to define the human resources principles guiding how the company attracts, develops, evaluates, and supports its people.
 The policy provides a framework that combines professionalism, fairness, compliance, and Eticsoft’s long-standing culture of trust, continuous improvement, and respect.

2. Scope

This policy applies to:

  • Employees under probation, temporary, or permanent status
  • Interns (mandatory, voluntary, paid, unpaid)
  • Contractors and part-time workers
  • Remote, hybrid, and on-site personnel
  • All teams and departments

It covers the entire employee and intern lifecycle at a high level.

3. HR Philosophy

Our HR philosophy is grounded in the belief that people are the core of the organization.
 We aim to build a workplace where individuals:

  • Develop their skills
  • Feel respected and valued
  • Understand their impact
  • Work in an environment of honesty and fairness
  • Grow together as a team
  • Uphold the company values consistently

The company’s culture is strengthened when all team members behave ethically, support one another, and contribute to a positive and collaborative environment.

4. Core Principles

  1. Equal Opportunity & Fairness
     All decisions—from hiring to development—are based on merit, performance, and potential, without discrimination.

  2. Professionalism & Respectful Communication
     We maintain a culture where every individual’s dignity is upheld.

  3. Transparency
     Employment, evaluation, and transition processes follow documented and predictable rules.

  4. Continuous Development
     Learning, mentoring, and improvement are encouraged for both employees and interns.

  5. Employee & Intern Wellbeing
     The company supports a balanced, healthy, and safe working environment.

  6. Collaboration & Team Spirit
     We promote cooperation, knowledge sharing, and mutual support within teams.

  7. Confidentiality & Integrity
     All internal information must be protected; ethical conduct is expected at all times.

Consistency in HR Decisions
 All HR actions are aligned with policy, documented, and applied consistently across the organization.

5. Employment Framework

The company uses a structured three-stage model:

5.1 Probation (1 Month)

A short period allowing both the company and the employee to assess role suitability, work ethics, and alignment with team culture.

5.2 Temporary Employment (1 Year)

A development-focused phase where the employee’s performance, growth, and contribution to the team are monitored.

5.3 Permanent Employment

Granted upon successful completion of the temporary period, offering long-term stability and full rights.

5.4 Internships

Internships are learning-oriented, supported by mentoring and structured evaluation.
 Interns receive limited and secure access tailored to their tasks, and are expected to follow the same ethical and professional principles as employees.

6. Working Environment

The working environment is shaped by the following commitments:

  1. Offering a safe, respectful, and inclusive workspace.
  2. Ensuring open channels for communication and feedback.
  3. Supporting motivation through meaningful work and clarity of expectations.
  4. Promoting teamwork and mutual encouragement.
  5. Providing the necessary tools and knowledge to perform effectively.

Operational details are defined in corresponding procedures.
 Reference: PROC-WORKING-CONDITIONS-v1.0.md

7. Performance & Development

The company encourages professional growth through:

  1. Regular, fair performance evaluations.
  2. Constructive feedback from managers and mentors.
  3. Opportunities for improvement and skill development.
  4. Recognition of strong performance and contribution.
  5. Support for interns through guided learning and evaluation.

Performance rules and cycles are defined in procedures.

8. Conduct & Ethics

All team members are expected to:

  1. Behave professionally and ethically.
  2. Communicate respectfully and constructively.
  3. Support colleagues and uphold the team spirit.
  4. Protect company data and intellectual property.
  5. Avoid conflicts of interest, harassment, or discrimination.
  6. Report misconduct when necessary.

Serious violations may lead to disciplinary action as defined in procedures.

9. Confidentiality & Data Protection

  1. All employees and interns must safeguard sensitive and confidential information.
  2. Company data may only be used for approved purposes.
  3. Information security rules must be followed at all times.
  4. Confidentiality obligations continue after employment or internship ends.

Reference: POL-INFORMATION-SECURITY-v1.0.md

10. HR Policy Compliance

All personnel must adhere to this policy.
 Managers and HR are responsible for ensuring its consistent application.
 Noncompliance may result in corrective actions consistent with HR procedures.

11. Related Documents

  • PROC-RECRUITMENT-v1.0.md
  • PROC-ONBOARDING-v1.0.md
  • PROC-WORKING-CONDITIONS-v1.0.md
  • PROC-OFFBOARDING-v1.0.md
  • POL-INFORMATION-SECURITY-v1.0.md

12. Revision History

v1.2 – 2025-09-03 – High-level HR policy redefined (procedural content moved to PROC files)

v1.1 – 2021-05-11 – Global version (Restructured Public Company)

v1.0 – 2014-01-01 – Initial documentation version

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